Senior Executive Administrator

About the role:

If you view the world differently and enjoy shaking up how things have been done before, then this role is an exciting opportunity to join the Snowdome Foundation, a growing, dynamic NFP.  Our mission is to improve the lives of Australians living with blood cancer by supporting next-generation treatments for blood cancer. 

We need a motivated Senior Executive Administrator with strong attention to detail to support our key growth areas:  donor management, grants management, financial management and website & newsletter communication.  The Senior Executive Administrator will also be required to support special projects such as fundraising events, donor presentations and grant applications as needed.

This is a full-time position including up to 3 after hours meetings per month (one year contract).

Working closely with the CEO and Relationship Development Manager, you will be responsible for:

• Circulating agendas & pre-reading, keeping minutes, organising catering and following up action steps for Board and Committee (Grants, Audit & Risk, Donor and Fundraising event) meetings.
• Monitoring donor payments, issuing receipts and thank you letters and maintaining a donor log.  Maintaining a donor database and issue periodic donor updates.
• Preparing grant funding agreements and monitoring milestone achievements & payments and reporting research outcomes. 
• Overseeing financial transactions, payroll regulatory reporting and financial management reporting.  Managing annual financial audit and issue audited financials to relevant government and state based departments.
• Monitoring relationship contacts status, follow-up reminders and updating the relationship database.
• Issuing periodic newsletters and updating website content to be timely and accurate. 
• Streamlining office procedures and equipment to improve Snowdome Executive efficiency. 

Key selection criteria:

• Demonstrated excellent attention to detail.
• Capability to handle multiple priorities and deadlines.
• Demonstrated excellent organisational administrative skills (including computer literacy and time management).
• Demonstrated ability to manage financial accounts and reporting.
• Excellent verbal and written communication skills across internal and external stakeholders. 
• Demonstrated initiative and ability to solve problems. 
• Proficient in Word, Excel, PowerPoint and Outlook. 
• Knowledge of SalesForce would be advantageous, as would experience with editing creative documents. 
• Experience in not-for-profit environment, highly desired.
• Project management and event management experience, highly desired.

Qualities:

• High level of integrity and professionalism.
• Passionate about NFP.
• Self-manages/independent.
• Self-motivated doer with initiative.